Founders
£39/mo
Just you. One login, the whole app.
- Quotes, deposits, booking, calendar, invoices, chasing
- VAT, CIS and the reverse charge on every quote and invoice
- No InstaQuote fee on card payments
Built for UK air conditioning engineers
You do the job.It does the rest.For air conditioning engineers.
A quoting app for air conditioning engineers that doesn't stop at the quote. Price the units, the pipe runs and the electrics from your own rates, then it takes the deposit, books the install and gets you paid.
7 days free · No card to start · Cancel anytime
- Deposit taken by card
- Job booked into your calendar
- Invoice drafted when it's done
- Late payers chased for you
- VAT and CIS worked out
Also on your phone. Same account, same jobs.
The only bit you do
How a quote for air conditioning engineers gets built.
Say it from the room: 2.5kW split in the bedroom, 5kW in the office, eight metres of extra pipe run and a supply for the outdoor unit. Each comes back as its own priced line.
Say it or photo it
Voice note the survey, or photo the walls where the heads and the condenser go. Units, pipe runs, electrics and removals come back as separate priced lines.
It measures, you check
Put a tape in shot, tap two points and it measures. Anything you didn't measure is marked for you to check.
Priced from your rates
Priced from your own rates. Air conditioning starts you at £1,650 for a supplied and fitted 2.5kW split, £45/m of extra pipe run, £120 a service and a £300 day rate, and you change every figure to yours.
Your price list, day one
Air Conditioning: what a new account starts with
Real UK starting prices for air conditioning engineers, already in your list on the first day. Every one of them is yours to change, and your rates are what the quotes price from.
| Work | Starter price |
|---|---|
| Supply & fit single split air con (2.5kW) | £1,650/each |
| Supply & fit single split air con (5kW) | £2,250/each |
| Extra refrigerant pipe run | £45/m |
| Air con service & clean (per unit) | £120/each |
| Air con engineer day rate | £300/day |
Starting points for 2025 and 2026, meant to be tuned to your patch. Change one in Settings and every future quote uses it.
The materials come with it
The unit, the pipe set, the bracket and the condensate pump sit against each install, the copper pair and trunking against the extra metres. One list for the wholesaler.
You can put a names only list on the customer's copy so they can see what you are supplying, with your buying and your markup kept to yourself.
After you tap Send
Most apps stop at the quote.
Yours keeps going.
A quote is the easy half. The half that eats your evenings is the deposit, the diary, the invoice and the chasing. That is the half InstaQuote does for you.
The deposit
You set the deposit on the quote. The customer pays it by card from the link on their phone, with nothing to install, and it lands in your account through Stripe.
The booking
The deposit books the job. They pick a free slot themselves, they get the confirmation and the reminder, and they can move it themselves from the same link.
The calendar
Your week fills in as the deposits land, and it syncs to Google so the diary on your phone matches the one in the van.
The materials
The take off from the quote is ready to go to your merchants for a price, with your markup on it and kept on your side of the paperwork.
The invoice
Mark the job done and the invoice is drafted for you, priced off the quote with the extras you added on site. One tap and it's gone.
The chasing
If it goes past its date, polite nudges go out in your name until it is paid. Three at most, then it stops and tells you. You are not the bad guy and you are not on the phone.
VAT and CIS
Work for a builder, a contractor or a developer and the CIS deduction and the VAT reverse charge are worked out on the quote and on the invoice. Work straight for a homeowner and they stay off. You set it per customer, not per quote.
The books
On the Accounts plan (£89/mo) it keeps the books behind all of it: expenses, what each job actually made, and your VAT return figures ready for you or your accountant to file with HMRC.
Start free, no card
7 days of the whole thing, on real jobs, before you pick a plan.
Plain pounds, no call with sales
7 days free, then from £39 a month.
No card to start the trial, so nothing can be taken by accident. Run real jobs through it for a week, then pick a plan. If you don't, your account pauses and nothing is deleted.
Accounts
£89/mo
Everything in Founders, plus the books and the crew.
- Bookkeeping: expenses, profit per job, VAT return figures ready to file
- Up to 10 crew logins, the work without the money
- No InstaQuote fee on card payments
Complete
Our pick£99/mo
Accounts, plus a website that brings air conditioning engineers work in.
- The whole Accounts app, up to 10 crew logins
- A bespoke website built and run by our KERB Sites team
- Every enquiry from it drops into the app as a lead
Complete is £99/mo for the first 300 members and stays at that price for the life of your plan. It is £119/mo after that. Want the website on its own? It is £39/mo, on top of any plan, with no charge per enquiry.
Cancel any time from Settings, no minimum term and no phone call. During the trial the only money we take is a 2.9% InstaQuote fee on card payments you collect through it; paid plans have no InstaQuote fee at all. Stripe's standard card rate applies either way.
Asked by air conditioning engineers.
3 answers · No small print
The money questions (the trial, cancelling, your data) are answered on the homepage FAQ, and the how-to guides are in Answers.
Does it issue my F gas paperwork?
No. Your F gas records and certificates come from your own scheme. InstaQuote quotes the install, books it in, invoices it and chases it if it goes unpaid.
Can I quote a service contract as well as installs?
Yes. A service is priced per unit, so a site with six heads is one line with a quantity of six, booked and invoiced like any other job.
Can I take a deposit before I order the units?
Yes. You set the deposit on the quote, they pay it by card from the link, and the install books itself into your calendar when it lands.